How Teleconference Solutions Can Improve Business

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Are teleconference solutions in wide use?

Audio and video conferencing are useful communication and collaboration tools, and they are becoming standard in every industry. According to a survey put together by Poly, 68 percent of companies have used video conferencing technology in the last two years, and 40 percent of businesses organize more than 2,000 calls every month. Modern conferencing solutions deliver high quality audio and video, stable calls, easy controls and additional collaboration tools. As such, it’s no surprise that more than 50 percent of businesses are developing or implementing a unified conferencing solution. [/vc_column_text][vc_column_text css=".vc_custom_1593534949594{margin-bottom: 15px !important;}"]

How can teleconference solutions improve business?

Audio and video conferencing technology transform the way a business handles its communications. It moves at a speed that other forms of communication can’t match, and that gives companies several advantages, including:[/vc_column_text][vc_row_inner][vc_column_inner width="1/2"][vc_column_text]

Faster decision making

Teleconferencing allows executives, directors, department heads and team leaders to connect instantly and work through decisions quickly. There’s no need to get everyone in the same room, either, so a question that once took a long e-mail chain to handle can now be worked through in a few minutes. Faster decisions mean faster progress.[/vc_column_text][/vc_column_inner][vc_column_inner width="1/2"][vc_column_text]

Simple controls

Early generation teleconferencing was cumbersome, but modern conferencing solutions are designed to be reliable and user friendly. Conferencing hardware is built with intuitive, visual interfaces that only take a few minutes to get accustomed with. Conferencing systems are built with one-button call or mute functionality, for those times when someone doesn’t realize they’re making noise on the call.[/vc_column_text][/vc_column_inner][/vc_row_inner][vc_row_inner][vc_column_inner width="1/2"][vc_column_text]

More flexible

Teleconference solutions are flexible enough to fit into any workflow, no matter where employees are located. Getting several busy people to commit to an in-person meeting is a challenge, especially among critical decision makers. Audio and video conferencing technology removes this roadblock, as a conference call can be conducted nearly anywhere and at a moment’s notice. In a conference room, at a desk, on the road or on the other side of the world, conferencing brings people together.[/vc_column_text][/vc_column_inner][vc_column_inner width="1/2"][vc_column_text]

More inclusive

According to Global Workplace Analytics, close to 4 million people telecommute at least some of the time, and that number is up 115 percent since 2005. Remote employees are becoming more common, and one of the challenges they face is being included. Teleconferencing solutions help those employees feel like part of the team and gives them a voice and face to associate with their work. This can lead to better job engagement, and engaged employees are more productive employees. They’re about 20 percent more productive, according to Gallup polls, so there is a quantifiable advantage to teleconference solutions.[/vc_column_text][/vc_column_inner][/vc_row_inner][vc_row_inner][vc_column_inner width="1/2"][vc_column_text]

Multisensory engagement

Video conferencing solutions bring sight and sound into the meeting, so important visual cues like body language and facial expressions are preserved. This keeps the conversation flowing naturally and helps people remember what is being said. Modern conferencing solutions can also be paired with interactive whiteboards or presentation software to add another layer of information to the meeting. Many studies have shown that multisensory engagement leads to better understanding and information recall. Employees walk out of the meeting on the same page, and with a better idea of what to do next.[/vc_column_text][/vc_column_inner][vc_column_inner width="1/2"][vc_column_text]

Eliminates travel expenses

Any business that relies on professional travel can see immediate bottom line benefits from a conferencing solution. According to Business Travel News, the average business trip costs a company $1,425 per person. Every business trip that doesn’t provide that much value is costing the company. Teleconference solutions reduce that cost significantly, requiring only the investment in the technology and the time it takes to run the meeting. If travel expenses are breaking the budget, adding a conferencing solution can help balance things out.[/vc_column_text][/vc_column_inner][/vc_row_inner][vc_column_text]Those are the benefits of teleconferencing, but they can only be realized if the system is designed, implemented and maintained properly. Businesses can trust all three to an experienced AV integrator.[/vc_column_text][vc_column_text]

Conferencing Solutions and AVaaS

With conferencing technology being a must-have for businesses, many are trying to fit it into the budget. AVaaS, or AV-as-a-Service, is an emerging option for companies in this regard, as it allows businesses to bring on AV as a monthly expense, instead of a major capital investment. With AVaaS, integrators first assess their client’s conferencing needs, select the right equipment and software, design the system, implement it and maintain it. In short, the integrator handles everything, so their client only needs to press a button. AV integrators also provide training and support following installation, both of which are essential in ensuring the solution is properly adopted. This training is developed for the audience and includes time for employees to interact with the system, so they are ready for it on day one. Maintenance is also important, and experienced integrators can provide preventative support so that any performance or usability issues are fixed before they sap productivity. Teleconference solutions enhance productivity, get employees involved and allow businesses to control their expenses. There’s a lot of potential with teleconferencing solutions, and an experienced AV integrator can help companies realize that potential, especially in a cost effective, AVaaS package.[/vc_column_text][/vc_column][/vc_row]