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How Do Video Conferencing Systems Support A Distributed Workforce?

Video conferencing systems solve the communication problems that are common to distributed workforces. It’s difficult to maintain productive communications with remote employees, as the important nonverbal cues, like body language and facial expressions are unable to be seen. Video conferencing brings these nonverbal cues back into the conversation, which keeps a distributed workforce unified and collaborating. Continue reading “How Do Video Conferencing Systems Support A Distributed Workforce?”

Web Conferencing Has Changed How Businesses Do Meetings

Video Conferencing

According to a survey arranged by Poly (formerly Polycom), professionals that have adopted web conferencing use it at least once a week for their meetings. In that same survey, 96 percent of respondents said that web conferencing improves productivity with remote teams. This meeting method has revolutionized the way people communicate, especially in a professional setting, and everyone benefits from the technology – including professionals, employers and potential clients. Continue reading “Web Conferencing Has Changed How Businesses Do Meetings”

There’s More Than One Way To Set Up Video Conference Rooms

Conference Room

There are endless options on setting up video conference rooms. Which one works best for your company will depend on the size of the room, how frequently conferencing technology is used, the room’s acoustics and the kind of technology your team is comfortable with. Video conference room setups range from the minimalist, single-display approach found in huddle rooms to immersive telepresence systems that may look like they belong in a sci-fi movie. Continue reading “There’s More Than One Way To Set Up Video Conference Rooms”

What Benefits Does IP Video Conferencing Offer?

AV Integrated Conference Room

Video Conferencing Is Rapidly Changing The Way Organizations Do Business

Video conferencing has been available for decades, but it’s never been more relevant to businesses and schools than it is today. That’s because video conferencing allows organizations to connect their teams wherever they are, and facilitate collaboration between those teams whenever they want.

IP video conferencing is termed such because many of the improvements behind modern video conferencing solutions have been derived from voice-over-IP (VoIP) technology. VoIP revolutionized communications by doing away with the public-switched telephone network and sending voice data over the internet instead. This same idea has been scaled up for modern video conferencing platforms, which now use IP networks to handle video data.

As a result, video conferencing has become a frontline solution for organizations looking to improve communications and, perhaps most importantly, unify remote teams.

Four IP Video Conferencing Benefits Every Organization Could Use

Few technologies are as immediately impactful as video conferencing, and because the technology improves communication in a fundamental way (adding visual information), it can fit into nearly any organization in any industry. Businesses, K-12 schools, universities, government facilities – all can benefit from video conferencing, and four of those benefits include:

  1. More efficient, more meaningful communication – Video conferencing is the closest thing to being in the room with someone without being in the room. Communication is face to face, which means meeting participants have body language, facial expressions, and hand gestures to help with understanding. Without these visual cues, people have to focus their attention on every word, which can be fatiguing and result in poor comprehension. Video conferencing, then, helps your team members remain on the same page.
    Further, because audio and video together conveys more than audio alone, your teams will be able to push through their meetings faster, so they have more time to spend on other initiatives.
    Another important consideration is how people connect better through video conferencing. Surveys of remote employees show that they feel more connected to their teammates and feel like their contributions matter more when they regularly communicate with their teams via video conferencing. Team unity is difficult to quantify, but successful organizations know that establishing a team atmosphere is important to maintain productivity, and video conferencing can be an important tool in that regard.
  2. Robust content sharing and collaboration – Modern video conferencing solutions are designed to make content sharing simple, so your team can present sales figures, concept drawings, PowerPoints, diagrams and anything else they need to collaborate. Users can easily share this content from their own devices by connecting wirelessly to the conferencing system. In fact, your teams may not even need to touch any of the room’s technology to do so. This not only keeps things clean, it minimizes user error, as users won’t need to configure anything before getting started. Just connect and share.
  3. Greatly reduced travel and other operational costs – For organizations that spend a lot on travel, video conferencing represents a far more economical option to executing long distance meetings. According to a 2020 survey, companies spend more than $1,400 per employee they send on a business trip, and that’s money your organization could recoup immediately with video conferencing. Depending on how much your organization relies on travel, it won’t take long to recoup an investment in video conferencing, and potential cost savings go beyond travel.
    Businesses are quickly realizing that remote employees are often more cost-effective employees. Not only are they more productive, which multiple studies show, but they save organizations money due to reduced real estate footprint (less need for office space) and reduced turnover. Add it all up, and video conferencing may boost your bottom line.
  4. It can be done anywhere at any time – As the amount of remote work increases, so too will the need for flexible conferencing options. Professionals may be working from home, on the road, at the office – and they are likely in meetings throughout the day. Video conferencing fits perfectly into this approach, as it can be done with any device. No matter where your teams are, they can instantly communicate, face-to-face, with a couple taps on their phone.

How Can A Certified Integrator Help With An IP Video Conferencing Solution?

Video conferencing is proven technology, but it can be a challenge figuring out how to best harness it for your organization. At this point, it’s worthwhile to consider bringing in a certified AV integrator because they will be able to make the best AV-related decisions for your organization from the outset. Here’s why:

  • A certified integrator will develop a comprehensive solution design – Certified integrators set the foundation early for an effective AV solution. First, they consult with their client to determine what their AV needs are and, together, decide on which direction to take the project. A site survey is next, and the state of any existing technology is taken into account. With this information, certified integrators can develop a solution that is optimized for function and form.
  • A certified integrator will ensure the technology is properly integrated into the organization – There’s more to an AV project than just planning and installation. A certified integrator will set up the technology so that it communicates properly with the system’s other components. A certified integrator will also provide training for anyone who will use the system, so your organization will be familiar with what the solution offers before it goes live. That’s a proven way to boost comfort and interest in the technology.
  • A certified integrator can serve as a long-term technology partner – Even after your video conferencing is launched, a certified integrator can continue providing value. With an extended maintenance agreement, the integrator can act in a technology partner role. They will monitor the solution’s performance, provide tech support (remote and onsite), and perform preventative maintenance so any potential issues are mitigated before they cause downtime. A certified integrator can also offer valuable insight when hardware replacement or upgrades are needed and spearhead those projects as they arise.

There are many quality IP conferencing solutions and platforms to choose from, and there are many ways to design a video conferencing system. A certified AV integrator can help their clients cut through all the uncertainty and realize the potential of video communication.

Finding Video Conference Hardware For Your Business

Polycom Video Conferencing

Polycom is setting the pace for video conference hardware

For decades, Polycom has developed video conference hardware and leading communications solutions for corporate clients. Though the industry is competitive, Polycom’s strong global presence makes it one of the most trusted names in video conferencing. The company’s hardware products offer a compelling collaboration experience and are easy to use. Continue reading “Finding Video Conference Hardware For Your Business”

How Do We Make Video Over IP Work With Less Latency?

Conference Room

Achieving low latency video streaming and broadcasting is something that content creators and organizations are after in full force. There are plenty of situations where a low latency stream is desirable, even necessary for an application. Content creators, like those that populate Youtube, Twitch and the like, want their audience to get the live stream with little delay, as this facilitates communication between host and audience. Continue reading “How Do We Make Video Over IP Work With Less Latency?”

Why A TV Is Not A Monitor

Are commercial monitors and consumer TVs interchangeable?

They may look the same and appear to function the same, but commercial monitors and consumer TVs are built with entirely different capabilities. One of the most common technology mistakes A/V integrators see is a client using a flat screen TV in a commercial role. Many choose this route because commercial monitors cost quite a bit more than some big box TVs, but this is one instance where the buyer gets what they pay for. When businesses skimp on their digital displays, they are setting themselves up for frustration and added costs, even though they saved money up front with the TV. Continue reading “Why A TV Is Not A Monitor”

Why Apple TV Is Designed For Your Living Room Rather Than The Boardroom

Apple TV is one of several streaming boxes that promises to liberate people from the tyranny of basic cable. Apple has gone a step further, though, producing a version intended for enterprise use. In a professional context, this means enabling features like screen sharing and virtual meetings. Superficially, Apple TV may seem like an ideal choice for business leaders, as Apple is known for its slick interfaces and quality products. Surely, Apple TV is a continuation of these design principles, right? Continue reading “Why Apple TV Is Designed For Your Living Room Rather Than The Boardroom”