A conference room relies on audio and video technology to get the most out of every meeting, and when it’s time to set up a new meeting space, only the best A/V technology should suffice. Of course, what constitutes best is different for every business, but no matter what a business’s needs are regarding communications, an A/V integrator can provide valuable insight into various solutions and setups. And fortunately, there are many options available on the market, some of which are so comprehensive that they can eliminate the need to travel for meetings altogether.
What technologies are necessary for the modern conference room?
Audio and video systems have come a long way in the past couple decades, and are now capable of providing an immersive experience that is as good as meeting face to face with a partner or client. These solutions are especially helpful for linking together multiple company locations and critical project personnel, ensuring that work is not duplicated and that progress continues unabated.
It’s the nuts and bolts of every solution that makes such communication possible, and some of the critical elements of a comprehensive A/V solution include:
- High quality displays. Every telecommunicating system requires a combination of inputs and outputs, and displays are responsible for outputting visual data. While telecommunicating systems can certainly rely on audio alone, crystal clear displays capable of outputting high definition quality can make a meeting much more engaging. Room systems, like those offered by Polycom, often include several such displays to provide a full view of the room and allow groups of people to collaborate as if they were sitting across the table from each other.
- Smartly designed microphones. Microphones have to overcome one major challenge to serve in a meeting setting – they have to minimize background noise and ensure that only the speaker is picked up when sending data to the system. Meeting room microphones offer directional input qualities that ensure sound is only registered if it comes from certain directions. This process is aided further by noise dampening software.
- A/V communication software. Even when a conference room combines excellent audio and video technology, it’s the system’s software that ties it all together and ensures that it provides top notch performance every time. A/V communications software should simplify the connection process, remember user preferences, adjust system resources to avoid performance dips, provide a simple interface for managing multiple meeting members, and offer extra features for sharing media and annotating when needed. In short, A/V communication software should act like a knowledgeable middleman that removes the need to have technical experts on hand at all times.
These are a few of the essential components of an A/V communications system, but they are by no means the only elements to consider. Fortunately, it doesn’t have to be a painful process, as A/V integrators can assess a company’s needs and match them up to the perfect system.