When it’s time to pull together a small team, nothing beats a huddle room. These small hubs maximize an office floor plan and encourage greater productivity in several ways. But without the proper A/V technology to fuel them, they may as well be broom closets. Collaboration is the name of the game here, and it’s the addition of key pieces of technology that make that collaboration easy to execute. But why are companies trending toward smaller spaces, after decades of focus on expansive meeting spaces? As it turns out, people work better when they work closer together.
Smaller Spaces Build Team Spirit
A huddle room offers professionals a spontaneous, unencumbered method of collaboration. It’s the direct opposite to the traditional method of pulling meetings together, with lots of advanced planning and many participants involved. There is still a time and place for the traditional way of doing things – it’s difficult to handle the vagaries of quarterly reports among a couple managers, after all. But companies are finding that they can get more from their people when they allow them to meet in cozier settings. In fact, several studies have demonstrated that an open floor plan actually decreases productivity and increases the number of sick days that people take. Smaller workspaces seek to alleviate these issues, but how can those smaller spaces build team camaraderie? A huddle room, fitted with the proper A/V technology, can do the following:
- Ensures everyone is part of the meeting. Large meetings are notorious for encouraging the free rider problem. Most people in traditional meetings don’t speak, and that’s a problem for both the individual and the company. Sitting around a table of project leads and managers can make for an intimidating experience, and smaller meeting spaces, where there may only be a few people present, help neutralize this fear. Cozier meeting spaces can help people get through items of interest faster, and video conferencing technology formatted for a smaller space can help svelte groups collaborate with each other over long distances.
- Helps people feel included. It’s not just about encouraging people to speak up and contribute during a meeting. It’s also about making them feel like they have contributed, that they are an integral part of the conversation. To evoke this feeling, a videoconferencing system should be tied to a camera built with a wide angle lens (a 120 degree FOV is a good rule of thumb). That will ensure everyone is captured on video and kept in view.
- Speeds up project handling. Smaller groups can hit the important points faster and tick all the boxes. To facilitate this, interactive display technology should be a primary addition to the space. Interactive displays improve presentation quality and allow meeting members to annotate where they see fit. And meeting members can pull files off of interactive displays, guaranteeing that everyone leaves on the same page.
Huddle rooms may seem like the kind of corporate trends that occasionally take hold of professional workspaces, but they work. And because they work, companies that know how to utilize them properly will score themselves a major advantage.