Advancements in technology have transformed the ways that teams in companies interact and collaborate. As laptops, tablets and smartphones enable greater movement than ever before, the huddle workspace and respective technologies keep teams in communication and focused on a common goal.
There is no right or wrong way to build a collaborative workspace. They can range from minimalist arrangements of chairs in an open office area to private rooms with state-of-the-art telecommunications equipment. The idea is to design an environment that matches the collaborative needs of the team and that propels them forward in their tasks.
The Minimalist Approach
A successful huddle workspace does not require much more than the cooperation of team members and a basic system for communication and work-sharing. A minimalist approach can be something as little as rearranging the furniture in one area of the office to create an open, group-oriented environment.
In this area, team members can use the network connection, speakers and microphones to access and utilize video conferencing tools and file sharing systems. With collaboration software, team members can view and work on the same document simultaneously. This set-up is meant to facilitate informal meetings and idea sharing within small teams.
The Complete Huddle Workspace
These workspaces are usually in an enclosed office and take advantage of a more expansive range of tools designed for group collaboration. Video conferencing uses advanced wall-mounted displays and built-in audio and video capabilities. Versatility of the space allows enabled teams to work in different ways based on their needs. The possibilities are virtually endless.
Interactive wall panels, whiteboards and screen-sharing are just a few of the tools used to design unique collaborative environments. Each team member contributes to the success of the group by participating in collaboration sessions and delivering presentations in person or through video conferencing.
Design Considerations and Technological Necessities
Whether starting fresh with a new office space or leading a complete renovation, it’s important to consider how the space and technology will interact with each other. For example, light fixtures and natural light from windows can affect the usability of screens and panels. If team members can’t properly see the documents or presentation, then their productivity will naturally be impacted.
Audio equipment is equally important for similar reasons. One of the beauties of video conferencing is eliminating the need to travel to collaborate with team members from around the world. To take full advantage of the power of telecommunication, the equipment needs to be able to transmit natural-sounding conversation without excess noise or echoing.
Designing a huddle workspace should be unique to each company or organization to address their individual needs for increased productivity. Flexible workspaces motivate both the individual and the company. One of the fundamental aspects of any successful business is motivated and efficient employees. This type of group atmosphere and office environment is a trend that is spreading across the country as more industry leaders see the overwhelming benefits of its implementation.