Whether in a large auditorium or a small huddle space, successful presentations start with the right presentation collaboration system. That is why the audiovisual technology should be state-of-the-art, and display screens and whiteboards should feature the latest in interactivity, and the room should be designed to take advantage of screen visibility and acoustics. However, before a room overhaul and equipment purchases begin, the current system should be evaluated by a professional audio/visual design firm, such as Data Projections. Sometimes all that is needed to get the best out of collaborative presentations is simply upgrading a digital display. Perhaps adding an internet connected content-sharing device will improve overall collaboration efforts. The point is that technology of any kind is only as good as its weakest link.
What is a Presentation Collaboration System?
A presentation collaboration system is the bringing together of a variety of audiovisual technologies for the purpose of sharing and creating information among an assortment of personnel, clients, and students. Any combination may be used depending on the audience, room, and other factors. Below are some examples:
Hardware – Hardware consists of a variety of devices, including smartphones, tablets, laptops, interactive whiteboards, HD display screens, and more. The different hardware needs to work keeping multiple users connected. Additional considerations must factor in the number of participants involved, the types and numbers of displays supported, the number of simultaneous sources on display, security, file sharing, moderator capability, and touchscreen annotation.
Room Environments – Meeting rooms have seen an evolution in design that incorporates the seamless use of technology. Advances in equipment placement help generate a productive and engaging experience. Meetings can be more effective, resulting in efficient use of time and more productivity. The right technology is key to a presentation’s success, but so is a well-thought out meeting room environment.
Communication – Everyone involved from the presenters to the audience needs access to the presentation. Presentation technology allows individuals the capability of connecting with the conference through audio and video. Whether on location or logging in remotely, clear communication is essential.
Sharing Information – Multiple people participating in a presentation has become commonplace. Mobile apps allow employees to use smartphones and tablets to give presentations or take part as an audience member. Data can be shared, annotated, edited, and printed at the touch of a button.
Collaboration – To collaborate means to work together for a common goal. A modern presentation collaboration system allows meeting participants and presentation attendees to engage each other. This is an efficient use of time and ultimately creates productivity in a genuinely collaborative effort.
As mentioned, presentations are only as good as the equipment used. The most well-equipped speaker in the world can’t get the message across if the speakers distort, the video is choppy or pixelated, and the audience can’t see. Firms such as Data Projections can assess a company’s needs and design and install a presentation collaboration system that will bring out the best in the presenter and the room. The right message can motivate a multitude as long as it can be seen and heard.