866.CALL.DPI (225.5374)
Contact DPI via Email

What Are The Benefits Of A Video Conference

A video conference is much more complicated than it appears on the surface, with several components acting together to create a seamless experience. There are many services that offer this form of communication, but when a company wants to make an impression and ensure excellent quality and clarity, they will need an AV expert. AV integrators like Data Projections have worked with many organizations to produce the visual communications they need, and they can take nearly any space and turn it into a hub for interfacing with others.

What are the benefits of video conference technology?

This technology is nothing new, and most people have seen it in action. But for years, it was little more than a novelty. Poor network speeds and early generation equipment could only offer inconsistent service and output feeds that were both choppy and blurry.

That is no longer the case, though, and hasn’t been for a long time. Modern video conference technology is capable of producing high definition feeds that experience little delay, making it a worthy alternative to meeting in person. Studies have shown that people recall conversations better if they are able to see and hear the speaker simultaneously, and a high-quality system allows just that.

For most companies, though, the most significant benefit is cost. A business or organization can quickly exhaust their travel budget sending personnel around the country or the globe. In the past, this has been considered a necessary problem, as interfacing with clients and partners directly is often the only way to forge meaningful relationships. Several flights and thousands of dollars later, though, company management may be left wondering if it is worth it. AV communications can solve this issue for most organizations, reducing their travel costs to a fraction of what they were previously. With instant communications, companies can interface with partners and clients immediately and from the comfort of a meeting room.

AV communications are ideal for internal communications as well, as a single system can connect several executives or key personnel at once. During a single meeting, video conference members can exchange documents, presentations, media and action plans, making it possible to formulate a complex initiative at record speed.

What are the standard components of an AV communications system?

Every system consists of a video input and output device, an audio input and output device, echo dampeners to improve acoustics, data transfer technology, and a codec that compresses and decompresses the feed data. Input devices include cameras, projectors or whiteboards, and microphones to pick up sound. Output devices include a monitor, computer screen or projector, and a set of speakers or headphones for emitting sound.

The quality of these components will have a big impact on the system’s effectiveness, so companies should not make their purchases without the help of an expert. An AV integrator like Data Projections can install the system and monitor its performance as well, which will also ensure a business gets the most from their new technology.