In today’s professional world, video conferencing has become a vital asset to maintaining healthy employee and client relations. However, sometimes companies struggle to find an AV communications system appropriate for their needs and budget.
When shopping for professional-grade telecommunications equipment, it is important to consider three factors: who its intended users are, what the system’s function will be, and how much can be spent.
For small businesses, AV exchanges will likely be between small groups of people. Whether the call includes owners, employees or clients, small businesses often opt for a less intricate, more affordable, portable option.
Generally, this means installation is as simple as downloading an app on compatible devices like a laptop, tablet or phone. Many devices like these already have built-in cameras, but if needed, separate live-streaming cameras are available for purchase in a wide array of resolution and pricing options.
While simple professional video conferencing set-ups may be sufficient for small businesses, which may conduct business meetings from home or small offices, larger companies may require a suite with more functionality, such as a broader-framed camera capacity to visually capture all members at a board meeting, better quality microphones that pick-up on participants’ comments at every corner of a room, and a large high-definition screen centrally located in the board room so any accompanying visuals can be seen in detail.
These conferencing suites can be more expensive, but they provide the tools necessary for all parties involved, whether they are physically present, or virtually streamed from another location. This is ideal for collaboration between two or more locations with several people.
Installation for these units is more complicated, and requires a lengthier time investment. However, unlike conferencing systems of the past, modern equipment is much more compact and comprehensive, with each component serving multiple purposes.
It is still important to remember that for an AV system to be effective, system components should be strategically placed in a room to ensure maximum acoustic and visual accessibility for those interacting from other locations.
Also, this scale of telecommunications should not only provide the highest quality visuals and sound, it should have multi-frame capabilities to see several images on a screen simultaneously so that supplemental aids such as PowerPoint presentations, graphical analysis, reports, and all of the people involved can be viewed simultaneously for the most efficient, informative, and personal meeting experience possible.
This level of multifaceted interface can be achieved by using the properly specified hardware, software and/or applications.
Professional video conferencing and collaboration is more essential than ever to keep up with today’s quickly expanding markets. The good news is that with the variety of options available in communication and collaboration systems, businesses big and small can find one that meets the specific needs of their company.