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What Is A Virtual Conference Room?

digital white board

Businesses need their critical personnel to collaborate more than ever, and a virtual conference room can make that readily attainable. For decades, companies have struggled with their communications and project management, and the available solutions have been expensive or difficult to set up. It’s a major source of frustration for company managers, who often have to resort to sending their people on long flights or fielding call after call. In recent years, though, AV technology has caught up to this problem, and now businesses can organize a meeting space anywhere, including online. And in some ways, these spaces are more robust than the classic meeting room.

What is a virtual conference room?

Online video and audio quality has improved dramatically over the years, to the point where the tools no longer get in the way. With the rise of Skype and similar services, people now frequently interface online in a natural and fulfilling way. A virtual conference room takes this concept and adapts it for many users at once, and adds in some much needed features as well.

There are many services that offer online meeting spaces, but they share many of the same features. Some of them include:

A secure space

Every company gets its own meeting space that it can tap into whenever it needs to bring people together. This space is always there for company employees to connect to and is configured for the business’s needs. It really is like having a dedicated space, and one that can be accessed anywhere. Accessing it requires secure credentials, so only approved personnel can join the meeting.

Superb file sharing capabilities

When people show up to their online meeting space, they bring all of their files with them. And modern services make it easy to display these files for everyone to see. Photos, graphics, videos, slideshows – they can all be integrated into the meeting using the service’s intuitive controls. This is perhaps the greatest benefit to a virtual conference room, as meeting members can bring in any number of files to supplement their presentation.

Cross platform compatibility

There are several popular platforms that support video presentations, and many established meeting services are compatible with most of them. Whether a company wants to use Skype for Business, Google Chrome (WebRTC), or proprietary platforms from Polycom, Lifesize, Cisco or others, users don’t have to worry about how they are going to connect.

Enough room for everyone

Of course, because the environment is an online space, as many people as necessary can join without stressing the service’s capabilities. It’s also easy to maintain the flow of the meeting, even with many people involved, so it’s possible to connect everyone involved in a project at once.

An audio and video expert can help a company choose the service that fits them best, and set up the necessary infrastructure to make video and audio conferencing possible. It’s a fairly quick process, and the benefits of having a dedicated virtual conference room are well worth it.