What are some common uses of audio conferencing?
Companies large and small can use the technology to link managers and employees together in a number of applications. Company owners or top managers may use it to deliver a daily status report, or to retrieve updates on ongoing projects. Project managers may employ the technology to link their critical personnel together and help allocate resources to every stage of the process. Executives can connect with shareholders and discuss high-level decisions and company finances. At its core, its purpose is to keep many people on the same page and fully-informed.
Audio conferencing can also make for an effective training tool, allowing many people to phone into the call and listen as an instructor delivers training materials. If need be, the call organizer can make it so that only the call’s host can speak, making it possible to handle a call that involves dozens, or even hundreds of people. And if the call organizer wants to make it an interactive experience, that can be configured as well. That’s an effective option for professors, or managers overseeing a crew of new-hires.
An AV expert should always be brought in when setting up audio conferencing equipment, as it is more sophisticated than it first appears. What does the company hope to accomplish with the equipment? How many people will need to use it? Will it need to reach remote employees, or mobile employees? Is call clarity the top priority, or is it the price? What are the acoustics of the space that will be receiving the call?
Most companies don’t have the in-house personnel to answer those questions, which is why they should consider an AV integration expert to oversee the process. An AV expert can assess an organization’s needs and provide the optimal solution for the project. This may include a control panel for easy call management, audio amplifiers for larger spaces, and/or high-quality output devices to ensure excellent call quality. If needed, video content and displays can be tied to the system to improve communications and collaboration even further.
This technology has excellent potential to not only save a company money on travel expenses but also to decrease time to make critical decisions and improve overall project management. Before long, the system will pay for itself and become a trusted part of the company’s operations