Designing video conferencing solutions means more than picking equipment out of a catalog. Building such intricate systems in piecemeal fashion inevitably wastes time and money, while risking a setup that may ultimately be rife with technical problems. Remote meeting systems need to be smoothly integrated for the best results.
So how does Data Projections design better video conferencing solutions?
Step One: The Needs Analysis
A needs analysis is always the very first step. Will the system be used strictly for audio conferencing, video conferencing, presentations, collaborations, or all of the above? How much information needs to be displayed at once? For example, a government agency briefing room may need to display a large map, a camera feed, and a series of photographs all at once, whereas a marketing department may only need to display a single PowerPoint slide at a time.
Data Projections specialists also need to know more about the space where the AV equipment will be used. A quiet huddle room requires a very different setup than an enormous lecture hall where hundreds of participants will need to see and hear the content clearly. If the setup involves multiple offices around the country or the globe, installers need to learn details about each room that will be connected.
Step Two: The Design Phase
Armed with all relevant information, a Data Projections specialist begins to design a system that will meet the client’s challenges. Once the specialist understands the requirements of the task at hand, he or she decides which audio-visual options will be necessary and which will be extraneous.
The specialist then meets with the client to discuss the proposed system and address major functionality requirements, ensuring no concerns have been missed. This gives the client a chance to ask questions and make adjustments as needed. Data Projections thrives on happy clients, so this is considered to be one of the most important steps in the process of setting up effective video conferencing solutions.
Step Three: Installation
The Data Projections installation team won’t rest until the job is done right. Technicians test and retest the equipment to ensure it operates as desired. The technician then teaches the client how to use the equipment.
The goal is not to sell an organization the most expensive equipment on the market. Instead, Data Projections aims to create the most cost-effective and fully functional solution possible, with a constant eye on budget considerations.
Ease of use is also a top priority. Data Projection’s video conferencing solutions are designed with this user-friendliness in mind. Organizations ultimately expect to display content or launch a remote meeting at the touch of a button, and these AV infrastructures are built to accommodate.
Ready to get started? Contact Data Projections today.