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How To Safely Return To The Office

How can businesses safely return their employees to the office?

Many businesses have already rallied their employees back to the office, and in the coming weeks, many more businesses will make the transition. For everyone involved, the focus will be on safety, and AV integrators can help with that.

In addition to the CDC’s guidelines, which include wearing masks, washing hands and social distancing, employers can safeguard their employees with AV solutions like the following:

  • Temperature scanning technology
  • Video conferencing and collaboration
  • Digital signage

With the above in place, employers can detect potentially infected people before they enter the building and maintain a safety-first atmosphere in the workplace.

What can temperature scanning technology do for office safety?

Temperature scanning is becoming standard for businesses of all sizes but given the number of people who work in an office building, it’s especially important for offices. Before entering the building, employees are required to pass through a temperature scanning checkpoint, and assuming they pass the check, they are allowed inside.

This can be done manually or with automated technology. Manual temperature scanning is a significant risk to any front desk employee who has to do the scanning. Further, human error does happen, particularly when the task is new or unusual, and it only takes one missed sick person to cause a wave of illness. That is why many employers are turning to temperature scanning kiosks, like Protect98.

Protect98 automates the temperature scanning process, using a device embedded into a compact, mobile kiosk. As soon as someone steps up to the kiosk, it prompts the employee through the process, takes an accurate reading of their temperature and registers a pass or fail. It is a simple, touch-free solution, but one that possesses a few advantages over manual scanning. For example:

It’s highly efficient

Front desk employees may have trouble keeping up with their standard job duties while scanning everyone who walks in. As traffic builds up, the situation gets worse, to the point where mistakes are much more likely to happen. Protect98 finishes its scan within moments and keeps traffic flowing efficiently.

It’s easy

Protect98 uses visuals to prompt employees and visitors through the scan, so it’s an easy process for everyone. The system also uses visual and audio indicators when registering a pass or fail, so it is clear when someone is running a temperature.

It’s got a long memory

Protect98 takes a photo of everyone who enters and logs in, along with pass/fail notifications. Users can access this photo and scanning log, so there is an accurate history available for each employee.

How can AV integrators help with social distancing?

Social distancing is a proven approach to slowing the spread of disease, and AV integrators can support companies in this effort. Allowing professionals to work at a distance is one of AV’s most obvious strengths, so it’s an ideal fit in a social distancing world. Consider the following to add distance between your employees:

Video conferencing

Video conferencing is already a popular communication solution among businesses, but the emergence of COVID-19 has made it a must. Video conferencing is available in many forms, from mobile software platforms to fully integrated room wide systems that combine advanced hardware and software. There is a fit for every business somewhere in there, and with video conferencing, your teams can stay in contact without actually coming in contact with each other.

Interactive flat panels

Video collaboration is made much easier with the addition of an interactive flat panel. An upgrade over interactive whiteboards, interactive flat panels look like sturdy commercial displays, but are actually much more. An interactive flat panel has an onboard computer and hard drive, so it can store media and applications. It also comes with software for whiteboarding, visual brainstorming, presentations, and other functions. Interactive flat panels are also easy to use during a collaborative call, so even if there is only one person in the room with the flat panel, they can still use it to drive a meeting.

What role can digital signage play in workplace safety?

A lot of disease prevention comes down to people performing proper hygiene and safety tasks, like wearing a mask. To reinforce the messaging, many businesses are spending money on print signage, which can’t be changed once it is printed.

Digital signage is a cost-effective, much more functional alternative to this approach because it won’t outlive its usefulness. Digital signage consists of commercial-grade displays designed for an always-on purpose, and they are compact enough that they can be installed nearly anywhere.

Digital signage manufacturers pair their displays with intuitive software, and this software can be used to generate layouts, select templates, and program layout sequences. Digital signage can also be remotely managed, so a user can develop a layout quickly and send it to one or hundreds of displays. Instead of tacking up posters everywhere, a digital signage system can do the important reminding and provide value in other ways.

Staying safe is on everyone’s mind, and it can be done in an office setting, especially if employers invest in effective technologies. Solutions are already available in response to COVID-19, and these solutions can work for companies in any industry.

Robby